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Processing of personal data

This statement describes how Broadway Productions BV, with registered office at Harentstraat 17, 2820 Bonheiden (Belgium) and with company number 0747.599,091 – and – Broadway Productions SARL, with registered office at 345 Al Massar Route De Safi, 40100 Marrakech (Maroc) and identification number ICE 002983250000080, processes your personal data in the context of its activities. We aim to process your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).

The Processing

In the context of our activities, we process your personal data for various purposes, described below.
  • Customer management (contractual necessity). Customer management concerns our relationship with anyone who purchases audiovisual material, products or services from us. The following personal data are processed in the context of customer management:
  • Identification data
  • Financial details (payment details)
  • Physical details (clothing sizes when purchasing clothing)
  • Occupation and position
The personal data is received directly from you or your company, client or employer and can be supplemented with personal data obtained from public sources (e.g., your website, social media, etc.).
  • Supplier management (contractual necessity). Supplier management concerns our relationship with anyone who provides products or services to us, excluding artistic performance. If you perform as an artist (dancer, singer, announcer, actor, …) we also process this data, but a different privacy statement applies to you, in particular the Privacy Statement Productions. The following personal data are processed in the context of supplier management:
  • Identification data
  • Financial details (payment details);
  • Personal characteristics;
  • Education and training;
  • Occupation and position;
  • Family composition (in case of minor service provider).
The personal data is received directly from you or via your company, client or employer and can be supplemented with personal data obtained from public sources (e.g. your website, social media, etc.).
  • Abuse prevention (legitimate interests, ie the prevention and control of abuse). In certain cases, Fabric Magic can provide a fuel card, for example for movements in the context of productions. Where appropriate, the location of your refueling will be processed to verify correct use of the fuel card.
The personal data is received from the fuel card supplier. Artistic and cultural activities (legitimate interests, i.e. freedom of enterprise and the organization and exploitation of artistic and cultural activities, as well as preservation and preservation of artistic and cultural expressions). As part of our main activities, we produce and exploit audiovisual and other (artistic) works. The data of anyone who is involved or comes into the picture, for example as an audience at a performance or program, can be processed in that context. If you are involved in our artistic and cultural activities on the basis of a performance as an artist, we also process this data, but a different privacy statement applies to you, in particular the Privacy Statement Productions. The following personal data are processed in the context of our artistic and cultural activities:
  • image recordings;
  • sound recordings;
  • (Direct) marketing (legitimate interests, i.e. the freedom of undertaking or consent). We may personally inform our customers or other persons who show an interest in our company about our activities.
The following data may be processed in the context of direct marketing:
  • identification data;
  • Occupation and position;
  • Public relations (legitimate interests, i.e. freedom of enterprise). We process the personal data below to invite our contacts to our events and activities. Image and sound materials that we make in the context of our activities (for example, behind the scenes recordings) can be used to share information about our activities.
  • identification data;
  • Personal characteristics.
  • Image and sound recordings.
  • Compliance with legal obligations (legal obligation).
In the context of legal obligations incumbent on us, it may be necessary to process certain personal data. We process the following personal data to comply with legal obligations:
  • identification data;
  • Financial details (payment details).
Complaints and dispute management (legitimate interests, i.e. the follow-up of disputes and the freedom of undertaking). If we should receive a complaint from you or become involved in a dispute with you, we will process the personal data that are necessary or useful in the context of handling it. We process the following personal data in the context of complaints and dispute management: identification data; Financial details (payment details); Additional information that we already have on other grounds or that you provide in the context of a complaint or dispute. The legal basis on which we rely is stated each time during the processing. If the basis is a contractual necessity or a legal obligation, the personal data must be provided to enable the execution of the agreement, or to comply with a legal obligation. The retention period of your personal data is limited to: Customer management: 10 years after the end of the agreement; Supplier management: 10 years after the end of the supplier relationship; Abuse Prevention: 10 years after the end of the supplier relationship; Artistic and cultural activities: The personal data is actively processed as long as useful in the context of production and exploitation, in accordance with the duration of the rights we have. Data that are useful in the context of any subsequent exploitation (on the basis of additional or renewed rights that we may acquire), and/or in the context of the preservation of artistic and cultural expressions, will then be archived. Direct marketing: 3 years after the last meaningful contact; Public relations: 3 years after the last meaningful contact, otherwise, image and sound material in the context of public relations may be processed during its entire exploitation period, in accordance with the duration of the rights we hold; Complaints and dispute management: as long as necessary for the follow-up of the dispute; Compliance with our legal obligations: storage in accordance with the legal retention period. Additional information regarding the recipients of your personal data We share your personal data with a limited number of other parties under certain circumstances: We share your personal data with banks, insurance companies and other partners for the purpose of making payments. We share your personal data with government authorities in the context of legal obligations. We share your personal data with our professional advisers, lawyers and bailiffs to the extent necessary for their assistance. We may call upon a number of technical processors, such as e.g. hosting of website, files and files, provided that the necessary processing agreements are implemented. In the context of our artistic and cultural activities, we share personal data with production and exploitation partners, potential buyers of productions, (social) media and distribution channels, etc. As part of our PR activities, image and sound recordings relating to our activities can be shared on social media, on our website and with both internal and external persons who may be interested in our activities (production partners, personal contacts,…). We share data to a limited extent with our affiliates, for marketing purposes and in the context of the administration of our corporate group. Processing security We have developed an appropriate protection for the personal data that we process. No information system can guarantee 100% security. We strive to continuously improve the security of our systems. You also have an important role in the security of your personal data by, among other things, keeping your account information confidential and adequately secured. Your rights The General Data Protection Regulation grants you a number of rights with regard to your personal data: The right to access and correct your personal data; The right to object to the processing of your personal data for direct marketing purposes and the general right to object based on circumstances specific to your specific situation; The right to restrict the processing of your personal data and the right to erasure (“right to be forgotten”); The right to withdraw your consent at any time; The right to data portability; The right to lodge a complaint with the supervisory authority (in Belgium this is the Data Protection Authority). The exercise of these rights may be subject to legal conditions. This means that, depending on your specific situation, you may or may not invoke certain of these rights. In particular, we would like to draw your attention to the applicable exceptions with regard to processing for journalistic purposes and for academic, artistic or literary expression. If we have reasonable doubts about your identity, we reserve the right to verify your identity. If you wish to submit a complaint, please contact us first, in order to find a quick amicable solution. How can you contact us? You can always contact us via the contact details below: Email: info@broadway.be or info@broadway.ma Amendments We reserve the right to amend this statement from time to time, in which case we will post the amended version on our website. Please check this privacy statement on a regular basis, so that you always have the most recent version. In the event of substantial changes affecting you, we will also notify you by e-mail.